Last updated: 1 October 2025

This Privacy Policy explains how Cyan Care Recruitment Ltd collects, uses, and protects your personal data when you use our website or apply for roles, in line with UK GDPR and the Data Protection Act 2018.

1. Data Controller & Contact

We are the data controller for your personal data.

Contact:
Email: info@cyancare.co.uk

2. Data We Collect

• Identity Data – name, title, gender
• Contact Data – address, email, phone numbers
• Employment Data – CV, work history, references, qualifications
• Sensitive Data – health, disability, criminal convictions (with consent)
• Technical Data – IP address, browser type, cookies

3. Purpose & Legal Basis

• To manage your application and recruitment process
• To verify references, DBS checks, and right-to-work status
• To match you with suitable roles and share details with clients (with consent)
• To comply with legal obligations

4. Sharing Your Data

We may share data with prospective employers, background check providers, regulators, or IT providers, under confidentiality agreements.

5. Data Security

We use encryption, access controls, and secure storage to protect your data.

6. Data Retention

Data is kept only as long as necessary. For example, unsuccessful candidate data is usually kept up to 2 years.

7. Your Rights

• Right to access and request a copy of your data
• Right to correct or delete your data
• Right to restrict or object to processing
• Right to data portability
• Right to withdraw consent
• Right to complain to the ICO

8. Cookies

We use cookies to improve website performance. You may disable cookies in your browser settings.

9. Policy Updates

We may update this Privacy Policy. Please check this page periodically for updates.